Updated: July 22nd, 2016
Two Hat Security Ltd. dba Community Sift and its affiliates (“ Community Sift ”), takes its customer’s (“ Customer ”) privacy and the privacy of its Customer’s end users (“ End Users ”) seriously. The services provided by Community Sift to its Customers is a highly sophisticated classification tool for online communities (the “ Services ”) which has been developed (and which will continue to be modified) to foster healthy online communities, encourage, reward and increase positive engagement and allow freedom of speech with moral responsibility.
For our policy regarding children users, please click here.
Community Sift may receive personally identifiable and non-personal identifiable information from End Users in a number of ways including, but not limited to, when our Customers use the Services to classify their online communications based on a variety of contexts (the “ User Data ”). Our Customers may also add additional information to the User Data prior to sending the User Data to be analyzed and classified by our Services.
The Services do not require the Customers to provide any personal identifiable information of any End User with the exception of the username (no password) generated by an End User. The User Data may contain personal identifiable information included in online communications as well as personal identifiable information the End User has added for others to see, which, when processed through the Service, will become either redacted, stored or blocked, depending on how the policy guide (the “ Policy Guide ”) contained in the Services is configured by the Customer.
Community Sift will not: (a) modify User Data except to the extent dictated by the Policy Guides and the Services, (b) disclose User Data except as compelled by law or as expressly permitted in writing by Customer, or (c) access User Data except to enable the use of the Services or to prevent or address service or technical problems, or at Customer’s request in connection with support matters.
Community Sift may use and reproduce aggregate anonymized User Data (as aggregated with data of other Community Sift customers) (“ Trend Data ”), provided that such Trend Data: (i) does not contain any personally identifying information as defined by COPPA law; and (ii) does not identify a User in any way.
Our default data retention policy for User Data is 5 years. We will also purge User Data if we receive a request from a Customer or the Services are terminated by a Customer. If a User wishes to have their User Data deleted from our servers, they must make their request through the Customer and the Customer will make this request to us.
Community Sift uses data storage centers located throughout the world and User Data is often stored at a location or in the manner prescribed by the Customer. The Customer may access and use the Services electronically from any location throughout the world provided that it is the responsibility of the Customer to ensure compliance with the laws of any jurisdiction from which it elects to access and use the Services.
The Customer is responsible to implement and maintain all necessary internal security and privacy protocols and policies relating to access and use of the Services, including protocols and policies relating to permitted access to and use of the Services, protection of login credentials, and collection, use and disclosure of User Data.
The User Data is collected by Community Sift as part of the Services for the following reasons:
We may also collect anonymized information from the User Data to utilize the aggregated learnings from the Customer’s online community to improve the Services. This includes training the artificial intelligence contained in the Services to create new rules to enhance the Services.
With third party vendors, consultants and other service providers who work for us and need access to your information to do that work;
Any third party vendors, consultants or other service providers are held to the same standards as Community Sift.
We have designed the Services to assist our Customers in their compliance with the Children’s Online Privacy Protection Act (“ COPPA ”) and other relevant legislation respecting the collection and use of information from children. To learn more about COPPA, you may reference this simple one-page informational guide from the kidSAFE Seal Program.
This compliance is achieved mainly by ensuring a more restrictive policy guide is in place when the Services classifies and filters online communications from sites or services which have End Users ages 13 and younger. This more restrictive policy guide is designed to either redact or block all or virtually all personal information which has been flagged by the Customer for classification and filtering.
Community Sift does not knowingly store or solicit any “personal information” (as that term is defined under COPPA) from anyone under the age of 13 on the Community Sift website or through the application of the Services. If you are under the age of 13, please do not attempt to send any personal information about yourself to us, including your name, address, telephone number, or e-mail address. If you are a Customer, you must abide by the Terms of Service regarding use of the System, and ensure COPPA (or similar legislative) compliance by enabling the policy guide appropriate for your child-directed site or service. If you are an End User and you believe that we might have any personal information from or about a child under the age of 13, please contact the Customer responsible for that online community. They will validate this request and contact us directly.
Community Sift will use reasonable commercial efforts to maintain administrative, physical and technical safeguards to protect the security, confidentiality and integrity of Customer Data in its possession or under its control.
Community Sift endeavours to maintain physical, technical and procedural safeguards that are appropriate to the sensitivity of the personal identifiable information in question. These safeguards are designed to prevent your personal identifiable information in the possession or under the control of Community Sift from loss and unauthorized access, copying, use, modification or disclosure.
Users should direct any enquiries to the Customer that operates the online forum. Customers should direct any complaints, concerns or questions regarding Community Sift’s compliance in writing to the Privacy Officer.
Contact information for Community Sift’s Privacy Officer:
500-554 Leon Ave
Kelowna, BC, Canada V1Y 6J6
Tel: 1-855-407-0889 FREE